Hiring Female Executive Assistant in Vasai | Apply Today

Maadhu Creatives Production LLP is a well-known scale model-making company. We build models for buildings, factories, ships, museums, and engineering projects. Our clients include big builders, government offices, and companies from India and other countries. As we grow, we need a smart, hardworking, and well-organized Executive Assistant to work closely with the Director. This person will help manage daily work, handle communication, keep things organized, and support important business decisions. This is a great job for someone who likes to stay busy, enjoys planning, and wants to learn how a growing company works from the inside.

Why should Apply

Female candidates only are eligible to apply for this position.

This job is a good fit for someone who has worked as an assistant, coordinator, or in office administration before, and who enjoys planning, organizing, and helping others stay on track. Freshers with strong English and computer skills, and a genuine interest in learning, are also welcome to apply. If you are dependable, quick to learn, and enjoy a fast-moving work environment, this role is for you.

Why Join Maadhu Creatives

Working as an Executive Assistant at Maadhu Creatives gives you a chance to see how a real business runs at every level. You will not just do office work; you will be close to the Director and see how big decisions are made. You will meet clients, vendors, and team leaders from different departments. Over time, you will learn about business planning, project handling, and company growth. If you want to grow your career in office management, administration, or business support, this role gives you the right experience.

Education & Experience

• Education: Any graduate can apply. No specific degree required.

• Experience: Minimum 1 year of work experience in an assistant, coordinator, or admin role. Freshers with strong communication and computer skills may also be considered.

What You Will Do

1. Meetings & Messages

• Manage the Director's calendar, meetings, and appointments every day.

• Set up meetings with people inside and outside the company, and follow up on time so nothing is missed.

• Write down what is discussed in meetings (MoM) and track what needs to be done after each meeting.

• Handle emails, phone calls, letters, and private company papers with care.

• Remind the Director about important tasks, deadlines, and follow-ups.

2. Travel & Papers

• Book flights, hotels, visas, and plan full trips inside and outside India.

• Prepare the full travel plan (itinerary) so the Director knows where to go and when.

• Write clear emails, letters, presentations, and reports for business use.

• Keep all important files, papers, and records safe, updated, and easy to find.

• Make sure documents are ready before meetings, trips, or client visits.

3. Working with Other Teams

• Talk to clients, vendors, and other departments on behalf of the Director.

• Help track project work and make sure tasks move forward without delay.

• Follow up with department heads so that work is finished on time.

• Plan and organize meetings, events, exhibitions, and client visits.

• Act as a bridge between the Director and different teams in the company.

4. Reports & Support

• Make simple reports, dashboards, and summaries for management to review.

• Keep all company information, plans, and decisions private and safe at all times.

• Support the Director in office work, day-to-day operations, and business growth tasks.

• Help plan and organize small projects when needed.

• Take on new tasks as the company grows and needs more support.

What We Need From You

Communication

• Speaking & Writing: Good English speaking and writing skills. Able to write clear, professional emails, letters, and reports without mistakes.

• Staying Organized: Good at planning time and keeping things in order. Always follows up and does not forget tasks or deadlines.

Way of Working

• Handling Many Tasks: Can handle many jobs at once and knows what to do first when things get busy.

• Trust: Honest, reliable, and can keep company information private at all times.

• Solving Problems: Good at thinking clearly and making quick, smart decisions when needed.

• Team Player: Comfortable working with people from different departments and backgrounds.

Computer Skills

• Software: Knows how to use MS Word, Excel, PowerPoint, and Outlook. Also comfortable with Google Workspace tools like Docs, Sheets, and Gmail.

Who Should Apply

This job is a good fit for someone who has worked as an assistant, coordinator, or in office administration before, and who enjoys planning, organizing, and helping others stay on track. Freshers with strong English and computer skills, and a genuine interest in learning, are also welcome to apply. If you are dependable, quick to learn, and enjoy a fast-moving work environment, this role is for you.

Work Location

This position is based in Vasai, Maharashtra, at our office. The role may also require occasional travel for client meetings, exhibitions, or company events.

Know More About Our Organisation

We are one of the best 3D model-making companies in India, known for our work in architectural, industrial, marine, museum, and engineering scale models.